Black Hills Alliance For Music (BHAM)

 

Meeting Minutes

 

08 February 2016

 

 

In attendance:

 

  • Eric Swenson (President)
  • Justin Parker (Treasurer)
  • Lisa Thomas (Secretary)
  • Andrew Landowski (Band Director)
  • Meagan Swenson
  • Larry Gwinn
  • Deborah Halstead
  • Kathleen Alviar (Choir Director)
  • Brandie Williams (Choir Liaison)
  • Peter Annis

 

 

Welcome and Introductions

 

Meeting began at 6:35pm

 

Officer Reports

 

President (Eric Swenson) - General Items

 

          Treasurer (Justin Parker) - Financial Update

 

          Provided Treasurers Report - 12 January 2016 - 08 February 2016

 

                    Current ending balance - $23,171.17

 

                    Total income was 4.02 and expenses are 301.02

 

                    Tabs for trailer are due soon

 

                    See Treasurer's Report filed

 

Secretary (Lisa Thomas) - Upcoming Events

 

                    Upcoming events not reported on.

 

Director Reports

 

         Orchestra Director (Paul Dorwin) - No one in attendence

 

         Choir Director (Kathleen Alviar)

 

                        Regional Solo Ensemble to State as 2nd Alternates. Requested accompanist bill for winter concert for 137.50 and 56.25 be paid using concession funds to Cherrie Fultz. Motion made by Deborah Halstead and 2nd by Kathleen Alviar, passed with a unanimous vote.

 

        Band Director (Andrew Landowski)

 

                  All State Band transportation to Yakima

 

                            The bus will leave on Friday morning at 0800 from Olympia HS

 

       Marching band trip to Disneyland - April

 

                       Cost for drop off and pick up for the trip will be about 1000.00. Will need to rent large percussion equipment which was built in to the program. There will be a cost of 25.00 per checked bag. Request made for 1500.00 paid to ASB for transportation costs to airport and back. Motion made by Andrew Landowski, 2nd by Larry Gwinn, approved with an unanimous vote.

 


State Solo/Ensemble Trip to Ellensburg

 

                       Block of rooms at the Super 8 held for Thursday/Friday night.  Need parent willing to drive Budget truck with instruments for the weekend.

 

Permission for Storage Shed

 

                      Mel Murray agreed to storage shed in parking lot alone the tree line.

 

Student Saxophone available for purchase

 

        Request made to pay 300.00 to BHHS for the purchased saxophone (previously voted on)

 

Tumwater Marching Band Festival

 

       Will be held on October 8, 2016

 

 

Volunteer Opportunities

 

       Booster Bash Auction Coordinator - Brandie Williams has agreed to be the chair. She will need assistants.

 

       Chaperone Lead - Need someone to take on this position for next year.

 

       Secretary position for BHAM - Need someone to take on this position for next year.

 

Fundraising Follow up

 

       Next Applebee’s fundraiser will be March 26, 2016, 0800 – 1000.  A minimum of 100 tickets must be sold.  Tickets will be sold by parent volunteers at the concert on 29 Feb 2016 (Jazz and Olympia Jazz Senators) by Eric and Meagan Swenson.  March 2, 2016 in the gym for the 6-12 grade concert, possibly at the choir concert on March 10, 2016.  Justin will bring cash box to Eric.

 

      Jazz Night at the Eagles Ballroom

 

       75/hr, 80 clean up fee and 700 deposit (Which will get refunded)

 

       Friday April 15, 2016 is available

 

       Andrew will check with TMS to see if jazz band is available also.

 

 

Action Items :

 

       Need one parent volunteer for Chaperone Lead for next year

 

       Need Booster Bash auction coordinator assistant

 

       Need Secretary position for BHAM

 

Meeting adjourned 7:35 pm